The Manor Fields Estate Limited holds an annual general meeting, usually in October each year and usually on a Saturday morning. Shareholders in MFEL — that is, those holding 999-year leases — are entitled to attend and vote. Two or more people owning a flat jointly have a single vote.

Notices of the meetings are sent to shareholders about three weeks before the date of the meeting. The following papers are enclosed with the notice of annual general meetings:

xxxx■ The annual report of MFEL.
xxxx■ The financial statements of MFEL.
xxxx■ A list and brief biographies of the board members of MFEL. If
xxxxanyone’s membership of the board is to be voted on at the AGM, this
xxxxwill be shown in the resolutions.
xxxx■ Proxy forms. Shareholders unable to attend the AGM may appoint
xxxxa proxy, who need not be a member of the company, but must attend
xxxxthe meeting to vote on their behalf. The proxy form enables
xxxxshareholders to direct the chairman how to vote on each resolution
xxxxor to allow the chairman to vote at his or her discretion.